Getting an author list

Author lists are generated by a script operated by Naomi only, taking into account the latest rules on authorship (e.g., freezing of authorship for active members on June 30, 2007, join and leave dates for others, and change of institutions in the meantime). For that Naomi has to know the (envisaged) date of first circulation. This is the reference date for authorship. Requests should go to both management and Naomi, and best if done sufficiently well in advance. The request should include:

anticipated date of 1st circulation
drafting committee number
short explanatory but unique tag for the paper, e.g., A2g2 for the A2/g2 paper (check here for a complete list of existing paper tags); remember that the same tag will be used and needed once you submit your manuscript via the document submission form for first circulation
the title of you paper would come handy but is not needed (you can always change the latex file later on)
IMPORTANT: the journal to be used (or even better the style file, e.g., revtex for all Phys. Rev. papers, svjour for Springer publications, and elsart (or the newer elsarticle) for Elsevier) - this will avoid major editing of the author list latex source later on. (The handling of authors is one of the big differences between the various publishers.) For JHEP please request elsart.

Handling the authors, institutions, and the 'Now at:' addition

Besides double affiliations some authors also have an 'Now at:' attached, when not any longer at a HERMES institute but still supported to work on HERMES. The various style files handle this in different ways. Here are the general structures of the author lists including solutions for the 'Now at:' for the main HERMES-article publishers.

APS

revtex4 style

First of all it should be noted that a newer version of revtex is available, which includes many improvements, e.g., inclusion of line numbering. But at the moment the author list generated by Naomi's script uses revtex4. Affiliations are defined via the \def\groupDUMMYinstitute{\affiliation{...} command, sorted afterwards, and authors are listed via the \author{...}\groupDUMMYinstitute command. There, "Now at" can be added via \footnote[x]{Now at:...} command, where x is a sequential number starting with 1 for the first "Now at:". An example authorlist can be found here.

Elsevier

elsart style

This is the older style file of Elsevier, which is also the format provided by Naomi. For the newer elsarticle style check below. Authors are defined via the \author command, institutions via the \address command and the "Now at:" via the \thanksref and \thanks commands. The structure looks like

\author[5]{An.~Author\thanksref{31}},

\address[5]{DESY, 22603 Hamburg, Germany}

\thanks[31]{Now at: Dummy institute not participating in HERMES}

An example author list can be found here

elsarticle style

This is the newer style file of Elsevier, and is recommended to be used if possible without too many changes to the draft. Authors can be defined via the \author command, institutions via the \address command and the "Now at:" via the \fnref and \fntext commands. The structure looks like

\author[5]{An.~Author\fnref{31}}

\address[5]{DESY, 22603 Hamburg, Germany}

\fntext[31]{Now at: Dummy institute not participating in HERMES}

Note that the \author entries are not anylonger separated by commas as it was the case for the elsart style file. An example author list can be found here.

Springer

JHEP3 style

There is no automatic author list available for JHEP. If that is the target journal ask Naomi for an author list in elsart style. You may get the JHEP template tuned for HERMES from Gunar. Following additional definitions and query replace are needed to get from elsart to JHEP3 (ask Gunar in case of problems). First some additional commands:

\long\def\symbolfootnote[#1]#2{\begingroup%
\def\thefootnote{\fnsymbol{footnote}}\footnote[#1]{#2}\endgroup}

\def\hermesauthor[#1]#2{{#2}$^{\, #1}$}
\def\hermesinstitute[#1]#2{$^{#1\,}$ {#2}\\}

\renewcommand{\thefootnote}{\alph{footnote}}
\def\nowat[#1]#2{$^,$\footnote[#1]{#2}}

Second, starting with the elsart author list do a query replace of

\author to \hermesauthor
\address to \hermesinstitute
\thanksref to \nowat

Last but not least,

remove all \thanks but add the relevant content of them to the respective \nowat[..]{...} command
number all \nowat[..] according to their appearance, e.g., the first \nowat should read \nowat[1]{...} etc.
put the \nowat after the curly bracket of the \hermesauthor[]{} command
add a few more commands to the file, i.e.,

\section*{The HERMES Collaboration}
{%
\begin{flushleft}
\bf
\hermesauthor[5]{An.~Author}\nowat[1]{Dummy institute wihout MoU with HERMES}
:
\end{flushleft}
%\end{center}
}
%-- HERMES Institutes
\bigskip
{\it
%\begin{center}
\begin{flushleft}
:
\hermesinstitute[5]{<address of institute>}
:
\end{flushleft}
%\end{center}
}

Most likely after all those changes you will get an error message. ;-)

An example author file can be found here.

SVJour style

For a break this one is supported by Naomi's author-list generator. The author list consist of the \author{} array, the \institute{} array, and occasional a \footnote{} for the "Now at:" field. In particular, one has

\author{
The HERMES Collaboration \medskip \\
An~Author,$^{3}$
Another~Author,$^{6,}$\footnote{Now at: dummy institute}

(note the additional comma in the superscript because of the following \footnote)

\institute{
$^1$Dummy HERMES Institute\\
:
}

Also here you can find an example.

Author lists

Inhaltsverzeichnis